2026-2027 BWHS BAND INFORMATION
Parent “To-Do” List
For All Parents
Step 1: Parents/Guardians fill out the Parent Profile Form below. Parent cell number is required to have access to “Cuttime”.
Step 2: Rising 9th Grade (current 8th) Student should sign up for Google Classroom
Band Code: hysz4y6x or click this LINK
Color Guard Code: pbbznsc
Step 3: Parents/Guardians should join the ‘Bentonville West Band 26-27’ BAND App group.
Step 4: View the calendar and be aware of summer dates and fall competitions.
Example: Practice and Game during Fall Break this year. Competitions are required and are all-day events.
Step 5: Turn in Physical FORM for the 26-27 School Year. (Physicals are valid for 365 Days)
Step 6: Complete and return the Financial Agreement on “CutTime”. (Presented at April Meeting)
Step 7: Purchase Required Marching Gear HERE. (must have by September 11th, 2026)
We want to make sure that you are in-the-know of everything that is happening throughout the season. It can be a lot! Please complete your parent profile below to ensure you receive our monthly parent newsletter, volunteer opportunities, fundraising details, spirit merchandise notifications and more!
2026-2027 PARENT PROFILE FORM
BWHS Summer Band Camp
Color Guard Camp starts July 13, 2025
Percussion Camp starts July 16, 2025
Full Summer Band Camp with everyone starts July 20, 2025
Evening Rehearsals the Week of Aug. 3, 2025.
**Band member practice attire: White t-shirt, athletic shorts, tennis shoes.
**Color Guard practice attire: Black t-shirt, athletic shorts, tennis shoes.
All important dates and events can be viewed on bwestband.com/calendar.
Required Student Physicals
A current Physical Form is required to participate in any marching band activities. This is an important safety measure and a AAA requirement.
Submission Options:
Email a copy of the Physical Form to aortiz@bentonvillek12.org and jareznicek@bentonvillek12.org
Turn in a printed copy to the band office by Day 1 of band camp, 7/20/25.
Important Notes for Student Athletes:
If you are already involved in athletics, you’ll still need to submit a copy of your physical form.
Please download/screenshot your physical from Dragonfly and email it to aortiz@bentonvillek12.org
Physicals are valid for 365 days from the date of the exam, so please check to make sure yours is up to date before band camp and rehearsals begin.
Contest Information
In addition to the dates on our Band Calendar, please refer to the page below for more information about the specific contests we are competing in this season as that information becomes available.
Communications
School Status
Parents and students will be able to communicate via School Status once school starts.
Parent Communications
We want to make sure that you are in-the-know of everything that is happening throughout the season. It can be a lot! Our Boosters do an amazing job informing parents of volunteer opportunities, fundraising details, spirit wear notifications and so much more!
Booster Parent Newsletters & Emails
Don’t forget to complete your parent profile to ensure that you are subscribed to our parent newsletters and emails.
BAND App Group for Parents and Guardians
Join the ‘Bentonville West Band 26-27’ Band App group to have everything a band parent needs right at your fingertips! Be in-the-know and socialize with other band parents.
COMMUNITY COMMUNiCATIONs
Stay informed, capture memories. Follow us and tag us on social via Facebook and Instagram.
Band Fair Share Fees
Commitment and Coverage
TBD
Payment Options
Each parent’s commitment to the full and timely payment of their fees is critical to our ability to honor and maintain the financial obligations necessary to operate the program. A fee schedule is provided in the Financial Agreement provided below if you wish to pay in installments. You may pay in full at any time prior to May 1st.
FUNDRAISERS
Students or parents/guardians/friends can participate in many fundraiser opportunities over the season to help cover fees. Look for information on fundraising opportunities offered during the year as well as the BWHS concession program. All band families have an obligation to work at least 1 shift in concessions during the season. The profits generated from concession stands cover the majority of the band’s operating costs, allowing us to keep band fees low.
Financial Assistance
We understand that hardships can arise and want to ensure every student has the ability to participate in marching band. The Band Fee Assistance Program was developed to help provide additional options.
Marching Band Gear
Order everything you need for the season at the Band Store. Items for the 2026 season will be added soon. Continue to check back throughout the season for new items. **Band Store is now closed. Items may be purchased on your own HERE.
PE Credit (Marching Band/Color Guard Only)
Students who participate in competitive marching band will receive PE credit. The student must be a full/flex member or a member of the Color Guard and must attend Band Camp.
Wolverine Band Boosters
The Wolverine Band Boosters is comprised of dedicated parents and guardians, we exist to support the students and directors of the Bentonville West music programs by encouraging volunteer involvement, driving fundraising activities and recognizing band accomplishments.
We rely on volunteers to help run a successful Band program. It truly takes a village to make the magic happen. We have a spot for all levels of interest, time and skill.
If you have any questions, please feel free to reach out.
