2023-2024 SEASON INFORMATION
Parent “To-Do” List
For All Parents
Step 1: Attend the Band Orientation on April 17, 2023 at 6:30 p.m. in the BWHS Performing Arts Center.
Step 2: Student and 1 Parent/Guardian should Sign up for Remind Messaging.
Step 3: Parents/Guardians Should fill out the Parent Profile Form.
Step 4: Parents/Guardians should join the ‘Bentonville West Band 23-24’ BAND App group.
Step 5: Complete and return the Financial Agreement
Band Camp
Color Guard Camp starts July 17, 2023
Percussion Camp starts July 20, 2023
Full Summer Band Camp with everyone starts July 24, 2023
All important dates and events can be viewed on bwestband.com/calendar.
Contest Information
In addition to the dates on our Band Calendar, you can also find more information about the specific contests we are competing in this season at bwestband.com/all-events.
Communication
STUDENT communications
The main form of communication the directors use is Remind Messaging. All students and one parent should sign up for Remind. You are also able to communicate directly with Mr. Ortiz by responding to the messages on Remind. Text the relevant code below to 81010 to sign up for Remind.
Freshman: @bwhsband27
Sophomores: @bwhsband26
Juniors: @bwhsband25
Seniors: @bwhsband24
Color Guard: @westcg23
In addition to Remind, students should regularly reference the Band Google Classroom and the Band Google Calendar.
PARENT COMMUNICATIONS
We want to make sure that you are in-the-know of everything that is happening throughout the season. It can be a lot! Our Boosters do an amazing job informing parents of volunteer opportunities, fundraising details, spirit wear notifications and so much more!
Parent Newsletters & Emails
Complete your parent profile to ensure that you are subscribed to our parent newsletters and emails.
BAND App Group for Parents and Guardians
Join the ‘Bentonville West Band 23-24’ Band App group to have everything a band parent needs right at your fingertips! Be in-the-know and socialize with other band parents.
COMMUNITY COMMUNCATIONs
Stay informed, capture memories. Follow us and tag us on social via Facebook, Instagram, and Twitter @bwestband.
Band Fair Share Fees
Commitment and Coverage
The all‐inclusive fair share cost per student is $650 for Winds, Percussion and Color Guard (includes guard uniform). Students will incur some additional costs for uniform accessories and instrument rental. Students will not be asked for additional payment related to travel or meals for band sanctioned events throughout the season. A breakdown of what is covered can be found in the Financial Letter.
Payment Options
Each parent’s commitment to the full and timely payment of their fees is critical to our ability to honor and maintain the financial obligations necessary to operate the program. A fee schedule is provided in the Financial Agreement provided below if you wish to pay in installments. You may pay in full at any time.
FUNDRAISERS
Students or parents/guardians/friends can participate in many fundraiser opportunities over the season to help cover fees. Look for information on the BWHS concession program (bwestband.com/concessions), Chocolate fundraising and other opportunities offered during the year.
Financial Assistance
We understand that hardships can arise and want to ensure every student has the ability to participate in marching band. The Band Fee Assistance Program was developed to help provide additional options.
Marching Band Gear
Order everything you need for the season at the Band Store at bwestband.com/band-store. Items for the 2023 season will be added soon. Continue to check back throughout the season for new items.
PE Credit
Students who wish to receive PE credit for marching band must sign up for the online PE class. This class runs in conjunction with Band Camp and is available at no additional cost. The student must be in the Wolverine Marching Band or Guard and must attend Band Camp. All 9th graders are recommended to enroll as well as any upperclassmen who still need their PE credit. The class will run July 10-23. Click this link to enroll. https://classroom.google.com/c/NjA3Mjc2NzcxNzY1?cjc=vfsgova
Exemption Policy
A student may request exemption from marching band if they meet one of the qualifications outlined below. The form must be emailed to Mr. Ortiz (aortiz@bentonvillek12.org) and the Deadline for Exemptions is June 1st.
Student participates in an in-season school sponsored athletic team the conflicts with the marching band schedule.
Student participates in 3 or more AP Classes.
Student is employed to assist family financial need
Scholarships available for those in financial need.
Wolverine Band Boosters
The Wolverine Band Boosters is comprised of dedicated parents and guardians, we exist to support the students and directors of the Bentonville West music programs by encouraging volunteer involvement, driving fundraising activities and recognizing band accomplishments.
We rely on volunteers to help run a successful Band program. It truly takes a village to make the magic happen. We have a spot for all levels of interest, time and skill.
2023-2024 PARENT PROFILE FORM
We want to make sure that you are in-the-know of everything that is happening throughout the season. It can be a lot! Please complete your parent profile below to ensure you receive our monthly parent newsletter, volunteer opportunities, fundraising details, spirit merchandise notifications and more!
If you have any questions, please feel free to reach out.
